Job Posting Title:

Administrative Assistant – Disney Experiences Tech and Digital Portfolio, Program & Project Organization

Req ID:

10094565

Job Description:

About the Role & Team

“We Power the Magic!” That’s our motto at Disney Experiences Technology & Digital. Our team creates world-class immersive digital experiences for the Company’s premier vacation brands including Disney’s Parks & Resorts worldwide, Disney Cruise Line, Aulani, A Disney Resort & Spa, and Disney Vacation Club.

We are responsible for the end-to-end digital and physical Guest experience for all technology & digital-led initiatives across the Attractions & Entertainment, Food & Beverage, Resorts & Transportation and Merchandise lines of business as well as other initiatives including MyDisneyExperience and Hey, Disney!

The team is seeking a strong candidate with a self-starter mentality who is flexible and able to multi-task to support technology executives within Disney Experiences. This role contributes to the overall success of the team by coordinating confidential and complex administrative tasks with limited direction providing a high level of service and support in close partnership with the direct leaders team.

What You Will Do

Screen and prioritize incoming meeting requests, email, and phone calls
Manage complex calendars with the ability to coordinate ever changing and last-minute urgent meetings among executive teams operating across multiple time zones
Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, mobile test phones, computers, kitchen duties, etc.
Own and update the organization distribution lists for Slack, Email, by geography and function
Provide office support such as, but not limited to, supporting location based events, completing expense reports, tracking organizational deadlines, ordering supplies for team as needed, handling IT and office services related matters, and serving as a point of contact for the team when needing answers
Own the welcoming and on-boarding of new employees, obtaining resources, ensuring a smooth start
Planning/Coordination of Travel

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Required Qualifications & Skills

5+ years of experience supporting Executive Leaders
Ability to work across diverse teams with high quality and professionalism to internal and external members of team
Strong interpersonal and communication skills with the ability to develop rapport with fellow executive assistants and Chiefs of Staff to support and balance critical business needs
Self-starter with ability to perform successfully in a fast paced, dynamic environment, and interested in going above and beyond the basic job duties
Resourceful and comfortable independently navigating the unknown and finding answers to questions if they do not already know the answer
Apply critical problem-solving skills to work through challenges
Demonstrated ability to use sound judgment on behalf of the executive
Strong organizational and time management skill to proactively support the executive
Ability to adapt and strongly partner with other administrative and team members
Ability to be pro-active, resourceful, flexible, and responsible
Ability to work effectively in a team environment

Preferred Qualifications

Skilled in designing dashboards on programs, like Smartsheet or similar, to support portfolio metrics
Proficiency in presentation technologies such as Outlook, Excel, Word, PowerPoint, Google Docs, and/or Keynote

Education

Required: High school diploma
Preferred: BA/BS or equivalent preferred

Job Posting Segment:

Technology & Digital

Job Posting Primary Business:

Commerce

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Bay Lake, FL, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2024-07-12